Privacy Policy

Omni Dashboard — operated by Omnipresence Ventures India Private Limited (Rishit Saraf)
Effective Date: February 24, 2026 | Last Updated: March 17, 2026

Contents

Overview
Data We Collect
Camera & Location Access
How We Use Your Data
Data Sharing & Third Parties
Data Storage & Security
Data Retention & Deletion
Your Rights
Children's Privacy
International Data Transfers
Changes to This Policy
Contact Us

1. Overview

Omnipresence Ventures India Private Limited ("we", "us", or "our") operates Omni Dashboard (the "App"), a B2B SaaS platform that provides field force tracking and workforce management capabilities to businesses. This Privacy Policy explains what personal data we collect, why we collect it, how we use and protect it, and the choices you have regarding your data.

By using the App, you acknowledge that you have read and understood this Privacy Policy. If you do not agree, please discontinue use of the App.

2. Data We Collect

We collect the following categories of data. The table below describes each data type, why we collect it, and whether your explicit consent is required.

Data Type	Purpose	Basis
Name, email address, phone number	Account creation, authentication, and communication	Required
Organization name & role	Workspace setup and access control	Required
Device information (model, OS version, app version)	Troubleshooting, compatibility, and crash reporting	Required
IP address	Security, fraud prevention, and approximate geo-location	Required
Precise location (GPS)	Real-time field force tracking and route verification	Consent
Camera (photos)	On-site proof of visit, task documentation, and attendance	Consent
Usage logs (screens visited, actions taken)	Product improvement and analytics	Required
Document images (visiting cards, GST certificates, cancelled cheques)	AI-powered text extraction via third-party AI to auto-fill form fields (optional — you may fill manually instead)	Consent

3. Camera & Location Access

Important: Camera and location permissions are requested only when needed and only after you are clearly prompted. You may deny or revoke these permissions at any time through your device settings.

Location (GPS): The App requests access to your precise location solely for the purpose of field force tracking. Location data is collected only while the App is in use.

Camera: The App requests camera access solely for capturing proof-of-visit photographs, on-site task documentation, and attendance verification.

4. How We Use Your Data

We use the data we collect for: providing and operating the App's field force tracking features; authenticating users; generating reports; improving App performance; communicating service updates; and complying with legal obligations.

We do not sell, rent, or trade your personal data. We may share data only with your employer/organization, trusted service providers, or when required by law.

Third-Party AI Processing:

The App uses third-party AI services to power certain optional features. All AI-powered features require your explicit action to use, and you may always choose to skip them and proceed manually.

1. Document Scanning

When you choose to scan a visiting card, GST certificate, or cancelled cheque, the document image may be sent to a third-party AI service for text extraction.

Data sent: The document image you capture or upload.
Data extracted: Business details such as company name, contact information, GST number, bank details, and related fields depending on the document type.
Purpose: To auto-fill form fields and reduce manual data entry.
Consent: You are informed before each scan that the image may be processed by third-party AI. You may skip scanning to fill in details manually.

2. AI Chat Assistant

The App includes an optional AI chat assistant that helps you query and manage tasks, leads, beat plans, and other business data.

Data sent: Your chat messages and conversation history may be sent to a third-party AI service for generating responses.
Purpose: To provide conversational assistance for business operations.
Consent: Using the chat assistant is entirely optional. You choose when to send messages.

3. Voice Processing

The chat assistant supports optional voice input and audio playback.

Data sent: Voice recordings (for speech-to-text) and chat response text (for text-to-speech) may be sent to a third-party speech processing service.
Purpose: To convert voice to text and generate audio responses.
Consent: Voice features require you to tap the microphone button. You may type instead at any time.

All third-party service providers used by the App are contractually bound to protect your data and do not use it for training AI models under our service agreements.

6. Data Storage & Security

Your data is stored on secure cloud infrastructure with encryption in transit and at rest.

7. Data Retention & Deletion

We retain personal data only as long as necessary. You can request account deletion at any time at info@omnipresence.in.

8. Your Rights

You have rights to access, correct, delete, and port your data. Contact us at info@omnipresence.in.

9. Children's Privacy

The App is not intended for individuals under 18. We do not knowingly collect data from children.

10. International Data Transfers

We use appropriate safeguards (e.g., Standard Contractual Clauses) when transferring data internationally.

11. Changes to This Policy

We may update this policy. Material changes will be notified via the Last Updated date and in-app or email notification.

12. Contact Us

Omnipresence Ventures India Private Limited
Attn: Privacy / Data Protection
Email: info@omnipresence.in
Address: 25 Sona Udyog Industrial Estate, Parsi Panchayat Road, Andheri East, Mumbai, Maharashtra 400069

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